Privacy Policy

International Institute of Technology and Management Studies (IITMS)
Last Updated: 14/01/2026

Introduction

The International Institute of Technology and Management Studies (IITMS) values your privacy and is fully committed to protecting your personal information. This Privacy Policy outlines how we collect, use, store, disclose, and safeguard your data when you visit our website, apply for courses, or engage with our academic and administrative services. By accessing or using this website, you agree to the practices described in this policy.

1. Information We Collect

We collect information to effectively deliver our services, improve user experience, and meet legal and institutional obligations. Information may be collected directly from you or automatically through your interaction with our website.

a) Personal Information

Personal information you may provide includes, but is not limited to:

Full name
Email address
Phone number
Nationality
Gender
Academic qualifications (e.g., KCSE grades or equivalent)
Preferred course and mode of study
Any other information voluntarily submitted through application forms, contact forms, or email correspondence

b) Non-Personal Information

We may automatically collect non-identifiable information such as:

Browser type and version
Device and operating system information
Internet Protocol (IP) address
Pages visited, time spent on the site, and navigation patterns
Referring or exit websites

This information is collected through cookies, analytics tools, and standard server logs.

2. How We Use Your Information

The information collected is used strictly for legitimate institutional purposes, including:

Processing course applications, admissions, and inquiries
Communicating with applicants, students, alumni, and prospective students
Providing academic, administrative, and student support services
Improving our website functionality, academic programs, and service delivery
Meeting legal, regulatory, accreditation, and reporting requirements
Sending institutional updates, announcements, or marketing communications where consent has been provided

3. Cookies and Tracking Technologies

Our website uses cookies and similar tracking technologies to enhance usability, analyze website traffic, and optimize performance. Cookies do not collect personal information unless you choose to provide it.

You may manage or disable cookies through your browser settings. Please note that disabling cookies may limit certain features or functionality of the website.

4. Data Protection and Security

IITMS applies appropriate technical, administrative, and organizational safeguards to protect personal information from unauthorized access, loss, misuse, alteration, or disclosure. These measures include secure servers, access controls, and internal data management policies.

Despite our best efforts, no method of data transmission over the internet or electronic storage is entirely secure. As such, while we strive to protect your information, absolute security cannot be guaranteed.

5. Sharing and Disclosure of Information

IITMS does not sell, rent, or trade personal information to third parties. Information may only be disclosed under the following circumstances:

To authorized staff, service providers, or academic partners strictly for institutional and operational purposes
To examination bodies, accrediting agencies, or regulatory authorities as required
Where disclosure is mandated by law, court order, or legal process
To protect the rights, safety, and property of IITMS, its users, or the public

6. Third-Party Links

Our website may contain links to external or third-party websites for informational purposes. IITMS is not responsible for the content, security, or privacy practices of these external sites. Users are encouraged to review the privacy policies of any third-party websites they visit.

7. Data Retention

Personal information is retained only for as long as necessary to fulfill the purposes for which it was collected, comply with legal and regulatory obligations, and meet academic or administrative requirements. When data is no longer required, it is securely disposed of in accordance with institutional policies.

8. Your Rights and Choices

Subject to applicable data protection laws, you may have the right to:

Access your personal information held by IITMS
Request correction of inaccurate, incomplete, or outdated data
Request deletion of personal data, subject to legal and institutional obligations
Withdraw consent for certain data processing activities where applicable

Requests regarding your data may be submitted using the contact details provided below.

9. Children’s Privacy

IITMS services are intended for individuals who meet minimum admission and eligibility requirements. We do not knowingly collect personal information from children without appropriate consent. If such information is identified, appropriate steps will be taken to delete it promptly.

10. Changes to This Privacy Policy

IITMS reserves the right to update or amend this Privacy Policy at any time. Any changes will be posted on this page with a revised date. Continued use of the website following the posting of updates constitutes acceptance of the revised policy.

11. Contact Information

If you have any questions, concerns, or requests regarding this Privacy Policy or the handling of your personal information, please contact us:

International Institute of Technology and Management Studies (IITMS)
Email: iitmscollege.ac.ke@gmail.com
Phone: +254 721 733 873 / +254 786 258 855
Address: Kenda House, 3rd Floor, Tom Mboya Street, Next to Afya Centre, Nairobi, Kenya

This Privacy Policy reflects IITMS’s commitment to transparency, accountability, and responsible data management, and is designed to align with applicable data protection laws and best practices.